BDO e-Invoice Middleware

A reliable & proven system in use since 2020.

Is your business ready for e-invoicing

Are you ready?

The e-Invoicing initiative, as announced by Inland Revenue Board of Malaysia ("IRBM"), is set to roll out in phases starting from August 2024. This e-Invoicing initiative applies to all taxpayers undertaking commercial activities in Malaysia, and extends to both domestic and international transactions.

e-Invoicing Implementation Timeline

Mandatory for taxpayers with an annual revenue of more than RM100 million.
Mandatory for taxpayers with an annual revenue of more than RM25 million and up to RM100 million.
Mandatory for all other taxpayers.

Note: For new business or operations commencing from year 2023 onwards, the e-Invoice implementation date is 1 July 2025.

What Businesses Need To Do To Comply

With a tight timeline for implementation, taxpayers would need to assess the following:

Businesses must issue an e-Invoice in respect of any goods sold or services performed to be transmitted electronically to and validated by the Inland Revenue Board of Malaysia (“IRBM”).

e-Invoices need to be issued by businesses via integration of accounting system to the MyInvois Portal or Application Programming Interface (“API”).

Suppliers are obliged to share the validated e-Invoice with the buyer.

Alternatively, integration may be done through BDO e-Invoice Middleware to facilitate e-Invoicing compliance and enhance security.

e-Invoice will be implemented in phases to ensure smooth transition... taking into account the turnover or revenue thresholds, to provide taxpayers with sufficient time to prepare and adapt to the e-Invoice implementation.

How BDO Can Help

GAP ANALYSIS

  • Review and evaluate current invoicing procedures, process workflow (including internal controls) and related system mechanisms to identify changes/improvements required.
  • Conduct reviews on revenue related transaction streams and Tax implication to recommend necessary changes whilst assessing potential limitations and identification of gaps noted from the analysis.
  • Review Standard Operating Procedure (SOP) for e-invoice issuance as well as provide Cybersecurity advisory / recommendation in relation to e-invoice architecture.

SYSTEM READINESS ASSESSMENT

  • Review the readiness of the new system to comply with IRBM’s requirements as follows:
    • Gap assessment in respect of data field requirements per IRBM taxonomy
    • Validate e-invoice data to and from IRBM to ensure accuracy and correctness

PROJECT MANAGEMENT

  • Manage the implementation of e-invoicing together with your accounting software service provider (e.g. Oracle, SAP, MS, etc.) to be compliant to the IRBM’s requirements.
  • Ensure that the implementation is in accordance to a defined scope and timeline.

MIDDLEWARE

  • Middleware is software that acts as a bridge between your ERP/business system and IRBM's MyInvois System. The complexity of enhancing your ERP/business system will be reduced to just exporting data to the middleware, which will handle and process e-invoices on your behalf. 
  • It will take care of future enhancements to keep up with evolving IRBM requirements, decreasing cost of compliance over time.

Choose a Model

Start your e-Invoicing journey with BDO’s Middleware that can integrate directly with your ERP for seamless processing!

Enjoy unlimited user access and full reporting features tailored to your business.

Suitable for businesses with high volume of invoices and require real-time e-Invoices.


Key Features:

  • Direct integration with ERP

  • Able to accept data in client’s format

  • Unlimited user access

  • Able to handle both AR and AP invoices

  • 72-hour cancellation window (including requests for rejection)

  • Storage of transaction history for up to 7 years

  • Able to send e-Invoices to customers automatically

  • Full reporting features

  • Adapts to evolving IRBM standards and regulatory changes

  • Dedicated helpdesk

Add-on: Account Payable invoice management
Add-on: Customisable reports


Take control of your e-Invoicing journey with BDO Middleware at a lower cost!

Suitable for businesses with low volume of invoices where the issuance of e-Invoices is not time-sensitive.
 

Key Features:
  • Manual upload of invoices to Middleware

  • Able to accept data in client’s format

  • Single user access

  • B2B, B2G, B2C (pre-consolidated) and Self-Billed transactions

  • 72-hours cancellation window

  • Storage of transaction history for up to 15 months

  • Self-download PDF e-Invoices for customers

  • AR and Self-Billed invoice processing

  • Adapts to evolving IRBM standards and regulatory changes

  • Dedicated helpdesk


We’ll manage it for you.

Outsource your e-Invoicing process and focus on your business needs.

Suitable for businesses with minimal volume of invoices.
 

Key Features:
  • User-friendly e-Invoice templates
  • B2B, B2G, B2C (pre-consolidated) & Self-Billed transactions
  • 72-hours cancellation window
  • Storage of transaction history for up to 15 months
  • Receive PDF e-Invoices in a pre-designed format via email
  • Monthly email reports for AR and Self-Billed invoice processing
  • Adapts for AR management and accounting purposes
  • Adapts to evolving IRBM standards and regulatory changes
  • Dedicated email for submissions and support

BDO e-Invoice Middleware

A Secure, Reliable and Proven System in use Since 2020.

Our Key Contacts

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